[PERIS-Listserv] Reminder: MyFunding Downtime July 21-30

[Office of Sponsored Programs]

[cid:image001.png at 01D9B31F.404AEAF0]<http://osp.pitt.edu/>


As a reminder, the MyFunding upgrade<https://www.osp.pitt.edu/news/alert-changed-scheduled-extended-myfunding-downtime-72123-73023> will take place from Friday, July 21 at 5:30pm through Sunday, July 30. The site will be available for all users again on Monday, July 31 at 8:30am. MyFunding will be down and inaccessible during this period.
Please plan to complete proposal submissions, award activations, award modifications, and any other MyFunding requests prior to this downtime. Because MyFunding is the University's legal file of record for sponsored program transactions, OSP must limit processing any requests that would normally be done through MyFunding to only those that are urgent and necessary.
Proposals due during the MyFunding downtime:

  *   All proposals with sponsor deadlines falling between July 22 - July 30 should be routed to the Office of Sponsored Programs (OSP) for review and submission, including PI certification, by Tuesday, July 18.
     *   Proposal Submission Exception: If an investigator requires more time to finish the technical (science) portions of the proposal, OSP will accept Funding Proposals (FPs) that have completed and finalized administrative components (budget, compliance, and PI certification) with incomplete technical/scientific pieces (ex: specific aims, research plan) prior to the MyFunding downtime. OSP can then submit the final proposal through the sponsor's system (ex: research.gov) during the MyFunding downtime. If you require this exception, please alert OSP at osp at pitt.edu<mailto:osp at pitt.edu> by July 18 with the FP number and the details of the situation so that a plan can be established to submit the proposal.
     *   System-to-System proposal submissions will not be available during the downtime.
Urgent sponsor-initiated requests:

  *   Urgent sponsor-initiated requests received during the downtime and due during the downtime will continue to be processed. Requests for OSP to process these items via email should be submitted to both Dr. Jennifer Woodward, Vice Chancellor for Sponsored Programs and Research Operations, at jew7 at pitt.edu<mailto:jew7 at pitt.edu> and Laura Kingsley, OSP Director, at laura.kingsley at pitt.edu<mailto:laura.kingsley at pitt.edu>. The PI and any required department and school approvers should also be copied on the urgent request email.
Effort Certification Deadline:

  *   Administrators should note the  July 2023 Effort Certification Period Deadline<https://www.controller.pitt.edu/financial-compliance-for-research/employee-compensation-confirmation-ecc/> for reporting period January - April 2023. To ensure compliance with effort reporting requirements, awards with project start dates prior to 5/1/23 needs to be activated in MyFunding before the MyFunding downtime. Subaccount activations now are processed directly with Sponsored Projects Accounting, and they will be unaffected during the downtime. The effort certification period will not be extended due to the downtime. Please see the related communication<https://www.controller.pitt.edu/effortless-facts/june-2023/> from Financial Compliance for Research.
Other OSP Internal Systems:

  *   MyRA <https://myra.pitt.edu/MyRA> and Contraxx<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fupitt.contraxxhost.com%2FOORPortal%2FDashboard%2FDefault.aspx&data=05%7C01%7Cperis-listserv%40list.pitt.edu%7C13683d2a4cbb497d388d08db88636e67%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1%7C0%7C638253732865999227%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Ez1coaiM7L9QVWswtU7z4B824QJicJxIQOukwh59NkM%3D&reserved=0> will be unaffected during the MyFunding downtime, and requests submitted through these systems will still be processed by OSP as usual.
Training:

  *   New and updated user guides are being prepared and will be available during the downtime  Quick Guides - Electronic Research Information Solution (pitt.edu)<https://electronicresearch.pitt.edu/training/quick-guides/>
  *   Training Sessions - Use the following links to join the training session, "A Tour of MyFunding", which will highlight new features and changes resulting from the MyFunding upgrade. Both sessions below will cover the same material:
     *   Wednesday, July 26, 10-11am https://pitt.zoom.us/j/98380813553
     *   Friday, July 28, 1-2pm https://pitt.zoom.us/j/98895427996

  *   Notifications about additional training sessions will be sent via the PERIS(tm) listserv<https://list.pitt.edu/mailman/listinfo/peris-listserv> following the upgrade.

Questions:
Please contact your OSP Specialist to discuss proposal or award activities during this downtime. If you have any questions regarding the upgrade or the PERIS(tm) project, please contact Natalie Kaczmarek nem44 at pitt.edu<mailto:nem44 at pitt.edu> or the PERIS(tm) team peristeam at pitt.edu<mailto:peristeam at pitt.edu>.

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